Posted: 17.05.2022

Hosting an Outdoor Company Event? Here’s Our Top Tips!

After what has been a very quiet two years in terms of events, they’re now coming back bigger and better than ever. However, if your company is planning a big outdoor event and you don’t know where to start or what to do first, we can help. This guide should help you to plan your company event from start to finish, and you can take all the credit!

Scroll down a little further to read our top tips on hosting an outdoor company event this summer. 

Location

When planning an event the location is key, you want to host your event somewhere with that ‘wow factor’, right? You need to think about how big your space needs to be, and how many people will be coming to your event, whether that’s 100 people or only 20. These little questions can really help to narrow down your location choices. 

It’s important to not only look at the aesthetic of the location for your event, but to think about the accessibility. Will people be able to get to your event easily? Is there enough parking for your guests or will they need to pay to park? Are there good transport links for people that need to commute in? These are all vital points that determine whether guests will attend your event or not, so it’s essential you think about this too.  

You should also be considering access for people with disabilities too, this will help you to understand if you need an event with a lift, ramps or wider paths to cater for wheelchairs.

Weather

The British weather is very unpredictable, and this could change within the hour, but you should definitely keep it in the back of your mind when hosting an outdoor event. Gazebos and other forms of shelter should be at hand just in case it’s needed. There’s nothing worse than planning an entire event for it to get rained off, preparation is key! 

Whether it’s too hot for some, or it rains, it’s ideal to always have another option to hand. Finding a location that provides both covered areas and open areas caters for different people’s needs.

Power

The British This can often get overlooked when you’re planning an event, however it is really important to remember that you may need a power supply. If you plan on playing music, having food trucks or drinks machines at your outdoor event, then you’re going to need power. Which is another tick box to add to the list when choosing the location of your event.

Creativity

Planning an event can be a little tedious and time consuming, but it’s all worth it in the end, especially when you can be creative with it. You can let your imagination run wild when it comes to planning an event, and since nobody’s been able to host or plan events for so long because of the covid-19 pandemic, it’s time to go big!


If you are looking to advertise your brand or company at your event, then balloons are a great way to do this and show your brand off to your guests. Balloons Galore specialise in custom branded balloons for small independent businesses up to big-name corporates. We can add your logo, message or slogan in matching colours to reflect your brand or event. We can also do free quote requests, so if you are pricing things up and wondering how much your decor might be, we can give you a price.